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ASNT Policy

Policy J-05.04 C

Issued: 14 Mar 2006

Revised: 16 Jan 2020

Exhibitors Committee

1.0 Purpose

To describe the responsibilities of the ASNT Exhibitors Committee

2.0 Scope

This policy specifies the duties of the ASNT Exhibitors Committee. The administration of exhibitor activities is the responsibility of the Executive Director and the Conference Manager.

3.0 References

3.1 ASNT Bylaws

3.2 ASNT Policy O-6, ASNT Conflict of Interest Policy

4.0 Membership

The ASNT Senior Manager Conferences, and Exhibit & Event Supervisor shall be ex-officio members. The membership of this committee should include at least one exhibitor representative for each of the following NDT methods: Radiography, Ultrasonics, Liquid Penetrant, Magnetic Particle, Eddy Current, Acoustic Emission, Leak Testing and Visual Testing.

5.0 Committee Officers

The Exhibitors Committee officers shall consist of Chair and Vice Chair. The Conference Manager shall serve as Recording Secretary.

6.0 Elections and Terms of Office

6.1 The Exhibitors Committee officers shall be elected in each even numbered year at the Research Symposium by the current committee members.

6.2 The Chair and Vice Chair may serve no more than two (2) consecutive terms in their respective office.

7.0 Duties of the Committee Officers

7.1 Committee Chair:

7.1.1 Preside at all meetings of the Committee

7.1.2 With the Conference Manager schedule meetings and provide agendas.

7.1.3 Communicate any committee business between meetings with the Conference Manager and staff.

7.2 Committee Vice Chair:

7.2.1 Assist the Chair as needed.

7.2.2 Preside at committee meetings in the absence of the Chair.

8.0 Duties of the Committee Members

8.1 In concert with the Senior Manager Conferences, facilitate effective two-way communications between the exhibitors and the Board of Directors on policy and other matters pertaining to exhibits and exhibitor activities.

8.2 Encourage and promote exhibitor participation in National, Topical, and Regional meetings of the Society.

8.3 Solicit, evaluate, and report exhibitor preferences on future meeting locations and facilities, and types of exhibits.

8.4 Develop, maintain, and implement a planning guide for exhibitor activities.

8.5 Conduct periodic assessments of commercial trends and market attitudes through interaction with the ASNT Senior Manager Marketing & Communications.

8.6 Provide recommendations for enhancing exhibit quality, exhibitor participation, and exhibitor experience.

8.7 Evaluate the quality of commercial exhibits with respect to technical effectiveness and relevance to the interests of the membership.

8.8 During and after each Annual Conference, conduct a verbal and written survey of all exhibitors to solicit constructive feedback for future activities.

8.9 Assist the ASNT President, Board of Directors, and Executive Director in establishing and enforcing policies to ensure that exhibits, hospitality suites, and other exhibitor activities are conducted in a professional manner

9.0 Reporting Requirements

A written report of committee activities shall be submitted to the ASNT Board of Directors.